Social Care Operations
Three branches. One workforce view.
Evantix designed a central workforce system to bring staff information, documents, branches and compliance visibility into one organised operational hub.
- Client
- [Client name — or “Confidential”]
- Sector
- Social Care
- Service
- Digital Transformation
- Solution
- Central Workforce System
- Capabilities
- Staff Records / Documents / Compliance Visibility
The challenge.
As the organisation grew across multiple branches, staff information and documentation needed clearer organisation.
The team wanted improved visibility of:
- Staff records
- Branch assignment
- Roles
- Managers
- Documents
- DBS / compliance information
- Expiry dates
- Employment status
Before
Fragmented process- Staff record in HR
- Documents in SharePoint
- Expiry dates in Excel
- Updates by WhatsApp
The solution
One workforce flow.
Staff information is organised through one structure — from the individual record through to management visibility.
- 01Staff
- 02Branch
- 03Documents
- 04Compliance information
- 05Notifications
- 06Management visibility
Product
Inside the Workforce & Compliance Hub.
One workforce directory
Every member of staff across all three branches in one directory — with staff ID, branch, job role, manager, start date and employment status.
Staff records
Each employee has one record bringing together employment details, branch, manager, role, documents and compliance records.
Document visibility
Documents are stored and viewed within the staff record, so the latest version is easy to find.
Expiry awareness
Relevant expiry dates and outstanding records can be surfaced to administrators for review.
The outcome.
Centralised records
Staff information is organised within one workforce platform.
Branch visibility
Administrators can view staff across multiple locations while maintaining branch organisation.
Better compliance visibility
Documents and expiry information can be surfaced more clearly for management review.
Evantix brought our staff records, documents and compliance dates into one place. Our managers finally have a single, clear view of every branch — without chasing spreadsheets or inboxes.
Services provided
- Workflow Design
- Custom Software
- Automation
- Operational Systems
- Dashboard Design
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